4 Steps To Effective Stress Management At Work
The greatest weapon against stress
is our ability to choose one thought over another.
-William James
Understand this - if you don’t change the way you work or improve your skills in stress management, it does not matter how many jobs you change, you will end up in same cycle again. In a way, you are attracting the stresses you are experiencing at work with the way your handle your assignments, colleagues and bosses.
Let us take a look at what are the sources of stress at work:
Assignments
Assignments are whatever task that is assigned to you by your boss and sometimes by higher management (anyone above your boss). You need to get this concept right. Only jobs assigned by your boss - yes, the fellow that does your appraisal - and by higher management counts as your assignment (since they matter to your boss) and NOT those from colleagues, other department, clients, suppliers, etc.
Assignments are stressful, even when we define it in such a narrow scope because they can be unending. You finished one and get another two! You finish two and get another four! So accept it. In a way, you may have attracted it by being too efficient. Be proud of it, don’t get stressed over it. But you need to do something to manage it. We will talk about it later.
Noises
Noises are any task that are not assignments! But they look just like assignments to your and the fellow who assigns them usually make a hell of a lot of noise if you don’t comply!
Commonly:
- Your colleagues asking a favor
- A colleague from another department demanding that you finished their task first even when the dateline is 2 months away
- You client demanding for a certain report/listing that you never heard of
- Your company’s dance society asking you to join them for practice for a upcoming dinner and dance
Well, you get the drift! In general, anything not stated as part of your Key Performance Indicator (KPI) as defined to you by your boss are noises. They can stress the hell out of you because you tend to do them first because they make noise consistently around you and won’t stop until you are done with them. But IF you comply, you end up having no time to do what you really needed to do. Now you are doubly stressed. And since they got you to do it once, you can be sure they will be back for more. See, you attracted it.
Need It Yesterday
Another huge factor of stress at work place is the date lines given for the task assigned. I call it the “Need It Yesterday” Syndrome. It typically goes like this, “James, I need this piece of assignment done, NOW! Actually I need it yesterday but now it is really urgent so get it on my desk in an hours time.” Sounds familiar? I bet you do.
Feeling Responsible
This last one is the difference between being stressed and not knowing what stress is. Responsible people feel more stress than people who don’t take responsibility. So what am I preaching now? Don’t be responsible? Hardly. You just need to know what you are responsible for and the answer is, Not Everything!
So I have listed 4 things that contributes to stress at work. So how do we manage them and make working an enjoyable experience? Well, maybe not totally enjoyable but definitely less stressful.
Knowing What Is Important To Your Boss
Most people know that working smart is better then working hard but how do you work smart? To me work smart is working on things that counts towards your goal. Your goal at work is, of course, getting a good appraisal that will result in a good pay increment and a promotion! So what you need to focus on are assignments that counts, such as those we defined earlier on.
Focus on assignments that counts towards your KPI. If an assignment is not listed as part of your KPI but your boss insist that it is important, get him to include it into your KPI so they count! If you have to do the work anyway, make them count! Oh, if you boss never set any KPI for you, you are in deeper trouble then you will ever know. Since you have nothing to measure your performance against, you WILL NEVER get a fair appraisal.
But the most important factor here is to know what IS really important to your boss! Find out which assignment matters most to your boss and put your heart and soul to it. You must have heard of those cases where a boss promotes and all his underlings promote together with him, right? That’s what you are aiming to do here. The trick is to ASK him what is important, never assume or second guess!
Eliminate Noise
As defined earlier, any assignments from people who could not possibly appraise you or affect your appraisal in any way are noises. Entertained where necessary and more importantly when you are free to do so.
Noises from supplier and clients are a little trickier. It is a common practice for clients to sometimes ask for anything under the sky, especially at the clerk-to-clerk or executive-to-executive level. Some are routine request that are completely within the contractual obligation for you to provide (your boss would have told you so), but very often they are not! The best way is to ask your boss if you should comply with an incoming request from clients or supplier. Let him decide so that you only do what is necessary and your boss gets to be responsible for all the “NO’s” to the clients and suppliers.
Get Your Responsibility Right
Remember your goal at work is to get a good a good appraisal that will result in a good pay increment and a promotion! So your responsibility is to yourself and to your boss. When you get your responsibility right, you would not feel responsible to noises or feel obliged to respond to them.
Managing Boss’s Expectations
Last but not least, what if your boss is the one that is stressing you out with too much assignments? You manage him, of course! The simplest way is to inform him of your current work load to make him aware of what you have on hand and the estimate time of completion. If you need more time then was scheduled, tell him so and explain the reasons.
When he assigns new task to you, ask him of the importance of the task. If it is real important, ask him which other current task would he like to knock off the schedule? If you let him do the talking and he will convince himself of the new schedule. You won’t even have to provide a reason for shifting any dateline, if he is reasonable.
Oh, for unreasonable bosses that never rewards their staffs, do yourself a favor and change them. They are not worth your effort and you will never meet your goal at work. This is just being responsible to yourself!
So there you have it. 4 factors of stress and 4 simple ways to manage them. It’s your turn to talk 
Cheers,
James
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